Applications are being accepted for the following positions:
- Temporary University Specialist – Honors and Enrichment Programs
- Honors Program, STEM Scholar Advisor, Academic Advisor II (UCP VI)
- Honors Program, Programming and Residential Life, Program Assistant II (UCP IV)
The Honors Program office is looking to hire a detail-oriented individual for a temporary administrative position in the Programming and Events division. This person will perform administrative, project-oriented tasks, including purchasing related to student programs, Honors student group and event-planning support, application of outreach strategies to undergraduate students, along with other office duties, as required.
The Temporary University Specialist will work primarily with students and staff. S/he will:
- Assist Programming staff in the planning and coordination of Honors Program events for students.
- Work with Programming staff to assist leadership of Honors student groups.
- Assist in the preparation and monitoring of project-specific budget expenditures, including, but not limited to, Leadership in Action, Dinner and a Show, and Lunch and Learn.
- Provide program support for the Washington, DC internship program, including travel.
- Assist in Husky for a Day student visits as a representative of the Honors Program.
- Schedule, coordinate, and assist in presenting or preparing materials for various project-specific workshops, including, but not limited to, thesis workshops and Presidential Scholars Enrichment Grant workshops.
- Maintain an updated collection of resource material and program information.
- Provide on-site supervision of events to oversee facility use and provide support.
- Serve as a resource to students and staff on matters relating to administrative procedures.
- Provide general supervision of student employee personnel and administrative support for Programming office functions.
- Provide support for communications efforts, including social media platforms.
- Perform other duties as assigned.
Minimum Qualifications: 1 year of related office experience; ability to provide entry-level administrative office support; ability to work independently; excellent multi-tasking and interpersonal skills; strong writing and communication skills; ability to attend programming and events on evenings and weekends; and computer proficiency including Microsoft Office.
Preferred Qualifications: Demonstrated knowledge of administrative processes and methods, experience with UConn systems, including travel and purchasing, and familiarity with undergraduate education are highly desired.
This is a temporary position, expected to begin July 31st, with an appointment term of 6 months, which may be continued pending need and funding. Hours will be negotiated with the department but will roughly be 35 hours during academic semesters. Hourly rate is commensurate with experience, but will not exceed $23 per hour.
Please send a letter of interest and resume detailing your qualifications relative to the listed qualifications, and contact information for three professional references (including name, title, address, phone number and email address) to Anabel Perez Malone via email: firstname.lastname@example.org. The University of Connecticut is an EEO/AA employer. (Search # HR 17-29)
The STEM Scholar Advisor will serve as an advisor to STEM Scholar students and other Honors students in STEM fields. Reporting to the Associate Director of Honors for Enrollment Management and Administration, this person will advise undergraduate students about specific academic programs and policies of a school/college/division, track progress for STEM Scholars and coordinate and carry out a wide range of services and activities for these students pertaining to the academic mission of the Honors Program.
Description of Duties and Responsibilities
- Assume primary responsibility for programmatic advising for all STEM Scholar students assigned;
- Coordinate programs for STEM students with staff from the Office of Undergraduate Research;
- Manage and coordinate H2O House, the Honors STEM Learning Community;
- Assist in the planning and delivery of Honors orientation programs and advising for new STEM Scholar students;
- Provide advising to other Honors students, as appropriate;
- Facilitate leadership development programming activities for STEM Scholars, programs that ensure student success, and programs that build community for STEM Scholars;
- Coordinate and implement programs and events for STEM Scholars and other Honors students and collaborate with campus offices on joint programming efforts;
- Promote civic engagement throughout the Honors Community via participation in STEM and non-STEM activities and events;
- Serve as communications liaison with STEM Honors faculty advisors, providing them with regular updates on honors policies and procedures, especially related to STEM Scholars;
- Create and maintain communication pieces for STEM Scholars and prospective students, such as websites, brochures, etc.;
- Serve as a liaison with other university offices and external partners to provide enrichment opportunities, such as study abroad, internships, research, and professional development, for STEM Scholars and other Honors students;
- Track student progress toward achieving STEM Scholar requirements;
- Compile data and generate reports; develop assessment initiatives to track STEM Scholar outcomes in conjunction with other staff;
- Assist in the recruitment and admission of Honors students;
- Coordinate other special projects and programs, as assigned;
- Provide support to director and associate director on STEM-specific Honors courses and curriculum;
- Serve on Honors Program and University-wide committees as requested/approved;
- Represent the Honors Program at UConn events as assigned;
- Complete other duties as assigned.
- Master’s degree in counseling, education, a STEM discipline or related field.
- 3-5 years’ experience working with undergraduate students in an advising and counseling role.
- Demonstrated experience planning, coordinating and implementing program services and activities.
- Excellent written and oral communication skills.
- Experience in a STEM discipline.
- Excellent organizational skills and the demonstrated ability to manage multiple short- and long-term projects.
- Proven ability to manage and perform administrative functions.
- Willingness and ability to work occasional evening and weekend hours as needed to support program events and activities.
- A degree in a STEM discipline.
- Experience in an Honors program or college as a student or staff member.
- Work experience at a large university.
- Experience working with high-achieving students.
- Work experience in a STEM-related field.
- Demonstrated ability to troubleshoot problems that interfere with the student’s academic progress and experience in working to effectively to resolve them.
- Experience with assessment and program evaluation.
- Proven ability to work independently and to solve problems and approach challenges in a flexible and/or creative way.
This is a permanent fulltime position.
For full consideration, upload a letter of application, a resume, and a list of 3 professional references with full contact information via http://www.jobs.uconn.edu/. Please note that references will not be contacted until later in the search process after discussion with applicants. Include search number on all correspondence. (Search #2017256)
Under the direction of the Assistant Director for Honors Programming and Residential Life, the Program Assistant II provides responsible administrative support as well as significant program support for Honors Program curricular and co-curricular events and activities. This individual will provide programming and event-planning coordination and support, serve as a resource to honors students and honors student organizations, participate in the application of outreach strategies to undergraduate students that promote engagement, provide office management support including budget tracking, along with other program duties as required.
The Program Assistant II will:
- Assists in the planning and coordination of activities and events that support the curricular and co-curricular goals of the Honors Program. This activity includes processing program proposals, supporting advertising and outreach efforts, and managing event planning and logistics.
- Performs office management duties that include: supervising a variety of student employees; managing the administrative processes of the Programming and Events office; maintaining complex filing systems, including fiscal and student records. As appropriate, may support the Assistant Director in other office management areas.
- Tracks and reconciles budget expenditures within an approved program budget. Assists in the preparation of future year budgets.
- Arranges and coordinates travel for members of the Programming and Events team and other staff and/or students, and processes reimbursements, as appropriate.
- Schedules, coordinates, and prepares materials for undergraduate student workshops. May present/facilitate workshops as needed.
- Receives program proposals and award applications; makes referrals to appropriate personnel for review; maintains related filing system.
- Assists in assessment efforts in Honors, including data collection, analysis, and report drafting, requiring knowledge of program objectives.
- Serves as a resource to individual students and Honors student organizations on matters related to administrative procedures and best practices.
- Works with and facilitates leadership of Honors student groups which may include, but is not limited to: LIA, HIPS, PATH, HiBA, HASB, and Honors Council. May advise student groups as needed.
- Compiles and maintains collection of resource materials and program information for Honors programming and events, including program proposals and evaluation materials.
- Acts as a liaison with the Admissions Office; assists with the coordination of prospective student visits; attends Husky-for-a-Day visits as a representative of the Honors Program.
- Participates in the coordination of the Honors community by advertising housing opportunities to students. Coordinates the housing application process and room assignments with Residential Life.
- Attends weekly community meetings with Residential Life partners; takes accurate notes and maintains meeting files.
- Assists with Orientation of incoming students, advising students as needed. Prepares resource materials and program information as needed.
- As directed, acts for and represents the Assistant Director to other University offices, the public or outside agencies on a wide range of administrative and program matters.
- Manages communications with students and other constituents regarding program collaboration and assists in the marketing and communication of Honors Program activities to students, faculty, advisors, and other administrators.
- Coordinates program logistics and provides administrative support for program staff, including on-site supervision of events, oversight of facilities use, and support with problem resolution.
- Performs related duties as required.
- Bachelor’s degree in an appropriate field.
- Three to five years related experience providing administrative and/or program support.
- Demonstrated considerable knowledge of administrative methods.
- Demonstrated ability to independently provide significant program support, including budget tracking, and regularly exercise judgment on a wide variety of administrative matters.
- Excellent interpersonal and organizational skills.
- Excellent written and oral communication skills.
- Willingness and ability to host and participate in programming and events that may include occasional evening and weekend hours.
- Experience working with diverse constituencies.
- Master’s Degree.
- Experience in an undergraduate Honors program or college, as a student or staff member.
- Experience at a large university.
- Experience in large event-planning, including advertising.
- Experience working with high-achieving undergraduate students in a professional capacity.
- Experience in undergraduate student programming.
- Ability to travel in a professional capacity.
- Experience in designing or updating web pages and social media using relevant software (e.g., WordPress, Qualtrics).
- Experience working with residential and/or learning communities.
Appointment: This is a full-time position.
For full consideration upload a letter of application, a resume, and a list of 3 professional references with contact information via Husky Hire (http://www.jobs.uconn.edu/). Include search number on all correspondence. Screening of applications will begin immediately. Search #2017257
The University of Connecticut is an EEO/AA employer