Job Opportunities

University of Connecticut
Honors Program
Programming and Residential Life
Program Assistant II (UCP IV)

Position Description

Under the direction of the Assistant Director for Honors Programming and Residential Life, the Program Assistant II provides responsible administrative support as well as significant program support for Honors Program curricular and co-curricular events and activities. This individual will provide programming and event-planning coordination and support, serve as a resource to honors students and honors student organizations, participate in the application of outreach strategies to undergraduate students that promote engagement, provide office management support including budget tracking, along with other program duties as required.

The Program Assistant II will:

  1. Assists in the planning and coordination of activities and events that support the curricular and co-curricular goals of the Honors Program. This activity includes processing program proposals, supporting advertising and outreach efforts, and managing event planning and logistics.
  2. Performs office management duties that include: supervising a variety of student employees, including front desk student workers and Student Programming Assistants (SPAs); managing the administrative processes of the Programming and Events office; maintaining complex filing systems, including fiscal and student records. As appropriate, may support the Assistant Director in other office management areas.
  3. Tracks and reconciles budget expenditures within an approved program budget. Assists the Assistant Director in the preparation of future year budgets.
  4. Arranges and coordinates travel for members of the Programming and Events team and other staff and/or students, and processes reimbursements, as appropriate.
  5. Schedules, coordinates, and prepares materials for undergraduate student workshops and programs. May present/facilitate workshops as needed.
  6. Receives program proposals and award applications; makes referrals to appropriate personnel for review; maintains related filing system.
  7. Assists in assessment efforts in Honors, including data collection, analysis, and report drafting, requiring knowledge of program objectives.
  8. Serves as a resource to individual students and Honors student organizations on matters related to administrative procedures and best practices.
  9. Works with and facilitates leadership of Honors student groups which may include, but is not limited to: HIPS, HiBA, HASB, H4D, and Honors Council. Provide guidance to student groups as needed.
  10. Provide guidance to Honors student delegations on trips, such as the Honors Across State Borders spring break excursion, as needed;
  11. Compiles and maintains collection of resource materials and program information for Honors programming and events, including program proposals and evaluation materials.
  12. Assists with the coordination of prospective student visits through coordination with HIPS; attends Husky-for-a-Day visits as a representative of the Honors Program.
  13. Participates in the coordination of the Honors community by advertising housing opportunities to students. Coordinates the housing application process and room assignments with Residential Life as requested by the Assistant Director.
  14. Attends weekly community meetings with Residential Life partners; takes accurate notes and maintains meeting files.
  15. Assists with Orientation of incoming students, guiding students as needed. Prepares resource materials and program information as needed.
  16. As directed, acts for and represents the Assistant Director to other University offices, the public or outside agencies on a wide range of administrative and program matters.
  17. Manages communications with students and other constituents regarding program collaboration and assists in the marketing and communication of Honors Program activities to students, faculty, advisors, and other administrators.
  18. Coordinates program logistics and provides administrative support for program staff, including on-site supervision of events, oversight of facilities use, and support with problem resolution.
  19. Assists with Enrichment Programs-wide administrative efforts, such as coordinating travel, coordinating University award nomination processes, or other division-wide administrative needs.
  20. Performs related duties as required.

Minimum Qualifications:

  1. Bachelor’s degree in an appropriate field.
  2. Three to five years related experience providing administrative and/or program support.
  3. Demonstrated considerable knowledge of administrative methods.
  4. Demonstrated ability to independently provide significant program support, including budget tracking, and regularly exercise judgment on a wide variety of administrative matters.
  5. Excellent interpersonal and organizational skills.
  6. Excellent written and oral communication skills.
  7. Willingness and ability to host and participate in programming and events that may include occasional evening and weekend hours.
  8. Experience working with diverse constituencies.

Preferred Qualifications:

  1. Master’s Degree.
  2. Experience in an undergraduate Honors program or college, as a student or staff member.
  3. Experience at a large university.
  4. Experience in large event-planning, including advertising.
  5. Experience working with high-achieving undergraduate students in a professional capacity.
  6. Experience in undergraduate student programming.
  7. Ability to travel in a professional capacity.
  8. Experience in designing or updating web pages and social media using relevant software (e.g., WordPress, Qualtrics).
  9. Experience working with residential and/or learning communities.

APPOINTMENT TERMS

This is a full-time position.

TO APPLY

Please apply online at UConn Jobs, https://jobs.uconn.edu, Staff Positions, Search #2019549. For full consideration upload a letter of application, a resume, and a list of three (3) professional references with contact information. Please include search number on all correspondence. Screening of applications will begin immediately.  Search #2019549.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search #2019549)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on May 27, 2019.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

 

_________________________________________________________________________

Honors Program
Assistant Director for UConn Stamford
Program Manager (UCP VII)

The Honors Program Assistant Director for UConn Stamford is responsible for academic and co-curricular student services provided by the Honors Program at UConn Stamford, including management and administrative coordination of Honors advising and curricular offerings, co-curricular programs, the Honors living learning community, the Honors first-year experience program, and Honors student life.  Under the general direction of the Assistant Vice Provost and Director of the Honors Program, the incumbent will work collaboratively with faculty, students, and staff from across the university to support and sustain Honors community, facilitate smooth transition to college, encourage professional development, and provide opportunities for student engagement, both locally and globally.

The Honors Program Assistant Director for UConn Stamford is expected to act independently within the goals and objectives of the Honors Program and the guidelines established in implementing and delivering program activities, services, and content.

 

DUTIES AND RESPONSIBILITIES
Curriculum, Residence Life, and Co-Curricular Programming

  1. Work with faculty, staff, and the Honors leadership team to develop curriculum and courses for Honors students at UConn Stamford.
  2. Collaborate with Honors staff to develop Honors First-Year Seminar student facilitator courses; schedule and assign student facilitators.  Participate in FYE as needed.
  3. In collaboration with Office of Residence Life, oversee and coordinate the day-to-day administration of all Honors living/learning communities at Stamford.
  4. Provide leadership in the development and management of co-curricular programming for Honors students at Stamford.
  5. Supervise the day-to-day delivery of Honors co-curricular programming.
  6. Plan, implement and monitor program services and activities for Honors student organizations at UConn Stamford.
  7. Coordinate programs for Stamford students with staff from Enrichment Programs units.
  8. Serve as a liaison with other university offices and external partners to provide enrichment opportunities, such as study abroad, internships, research, and professional development, for Honors students at Stamford.
  9. Engage in public relations and promotional activities for the program; promote a sense of community among all students enrolled in the Honors Program.
  10. Contribute to successful development, marketing and implementation of special events and activities at UConn Stamford.
  11. Independently compose, prepare, and/or edit standard correspondence and publicity materials.

Assessment and Strategic Planning

  1. Assist with assessment efforts in the Honors Program.
  2. Collect and analyze program data and participate in evaluating program effectiveness; identify problems and make or recommend changes.
  3. Prepare written and oral reports, including assessment and annual reports, on activities of office and progress in meeting goals.
  4. Develop assessment initiatives to track Honors student outcomes in conjunction with other staff.

Advising

  1. Assume primary responsibility for academic advising for all Honors students assigned to the Academic Center for Exploratory students (ACES).
  2. Serve as the primary liaison with regional campus staff and/or faculty on matters of Honors enrollment and curriculum and as a resource for prospective Honors students who will remain at UConn Stamford or change to the Storrs campus.
  3. Provide secondary advising regarding Honors Program requirements and policies to all Honors students and prospective Honors students.
  4. Assist in the planning and delivery of Honors Orientation programs and advising for new students.
  5. Oversee early intervention program for first-year Honors students to help them achieve success.
  6. Work with departments on the recruitment or replacement of faculty Honors advisors to ensure that faculty interests, skills, and availability are matched with standards of quality advising; work directly with individual honors faculty to maximize their effectiveness as advisors.
  7. Conduct workshops for students and others about Honors requirements and participation.
  8. Represent the Honors Program at UConn events, as assigned.
  9. Serve as the first point of contact for Honors students requiring non-academic support services.  Make referrals to appropriate University Offices and Departments as needed.

Administration, Leadership, and Collaboration

  1. Serve as a resource to students, faculty, staff and others on matters relating to program policies, procedures, and activities; review and make recommendations for new policies and procedures as needed.
  2. Make budget recommendations and monitor approved budget and expenditures; expend resources efficiently; prepare budget reports and projections.
  3. Collaborate with other Honors Program staff to track student progress toward achieving Honors requirements.
  4. Other duties, as assigned.

MINIMUM QUALIFICATIONS

  1. Master’s degree in a relevant field and 1 – 2 years of experience with Honors education and undergraduate student programming OR a Bachelor’s degree and at least 3 to 5 years of experience with Honors education and undergraduate student programming.
  2. Experience working with diverse constituencies.
  3. Excellent interpersonal skills and ability to work effectively with faculty, staff, students, administrators.
  4. Excellent written and oral communication skills.
  5. Ability to successfully recruit and advise students.
  6. Excellent administrative and organizational skills including the ability to identify and resolve problems independently.
  7. Ability to plan and organize workshops, training courses/curricula and informational materials appropriate to program.
  8. Ability to host and participate in programming and events on evenings and weekends.

PREFERRED QUALIFICATIONS

  1. Ph.D. or Ed.D. preferred.
  2. Demonstrated experience with residential life issues.
  3. Demonstrated ability to independently implement programs, as well as identify and resolve day-to-day challenges.
  4. Experience managing short- and long-term projects.
  5. Work experience at a large university.
  6. Experience working with Honors students.
  7. Experience with Honors as either a staff member or an undergraduate student.

APPOINTMENT TERMS
This is a full time position.

TO APPLY

Please apply online at www.jobs.uconn.edu, Staff Positions, Search #2019482. Please upload a letter of application, a resume, and a list of three (3) professional references with full contact information via Recruiting Solutions (http://www.jobs.uconn.edu/). Please note that references will not be contacted until later in the search process after notification of applicants.  Include search #2019482 on all correspondence. Screening of applications will begin immediately and continue until position is filled.

Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019482)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on April 29, 2019.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

 

Please refer to https://hr.uconn.edu/jobs/ for other opportunities.